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Minutes of Meetings & ATR

Summary of IQAC meetings and activities November 2020-November 2021


Constituted on 10.11.20 vide office order SC/ADMN/PA-193/2019

Meeting 1 - 17.11.20 (online) -Promotion

Minutes – Discussion re prof application screening, the importance of plagiarism report, undertaking to be given by applicants for earlier publications.

Meeting 2 - 6.1.21 – Promotion

Minutes – The Scrutiny Committee recommended that new summaries be made by Prof applicants in light of revised API scores. The same was communicated to the applicants.

Meeting 3 – 14.1.21 – NAAC Preparation

Minutes –

  •  A separate email id is made for IQAC for faster communication between the committee and faculty members.

  • All departments /committees to inform IQAC regarding all dept activities for approval from Principal and to enable IQAC to maintain data of activities.

  • College website to be updated

  • A week-long training programme for non-teaching staff on administrative matters to be organized

  • Proposal to rationalize the walkway outside the Principal’s office for decongesting the passage outside.

  • All pending repair works for the auditorium and other infrastructural maintenance are to be expedited by concerned committees.

  • A record is kept of remedial measures taken for student support.

Meeting 4 – 2.2.21 – NAAC Preparation

Minutes –

  •  Mentor-mentee groups to be formed

  • Inputs to be taken from different depts reuse of ICT tools being used

  • TICs to give information regarding academic achievements of dept members

Meeting 5 – 22.3.21 - NAAC preparation


  • Expansion of core NAAC committees

  • Formation of different WhatsApp groups  with TICs, Convenors

  • Customised forms to be generated by the website team and collected for website updation

  • Principal to have meetings with all TICs and Convenors to inform about NAAC requirements.

Meeting 6 – 2.07.21- (Online) Promotion


  • Discussion of issues pertaining to applications for the second round of promotions.

  • Eligible faculty members to submit application forms with supporting documents by 15.7.21

  • Organising relevant programmes for all stakeholders.

Meeting 7 – 22.07.21 Promotion


  • The committee examined the PBAS/promotion application forms. It was realized that information be condensed in summary forms by all applicants.

  • Summary forms as outlined in SOP to be sent to all applicants, to be submitted physically or online.

  • Discussion about an upcoming webinar on ‘Students Anxieties and Worries during Pandemic’ to be organized by IQAC in collaboration with the Foreign students Advisory Committee

Meeting 8 – 6.8 21 – Promotion

Minutes – Committee decided to circulate additional summary proformas for Professor applicants pertaining to their research and publications as recommended by Scrutiny expert.

Meeting 9 – 18.08.21 -Promotion

Minutes – Screening of application forms to ensure all relevant information is presented in the required format.

Meeting 10 - 26.0821 – Promotion

Minutes – The application screening process was continued. Prof applicants were called to

clarify certain information.

Meeting11 – 8.09.21 – Promotion

Minutes – The screening process continued. Issues of acceptable article length and plagiarism reports in readable format were highlighted.

Meeting 12 – 13.09.21 –(Online) NAAC Preparation/ Proposed IQAC events


  • Discussion regarding the formation of different committees to gather informationfor NAAC purpose under different categories

  • Need of organizing FDPs and workshops for faculty progression.

  • Improving the college infrastructure, upgradation of library resources and access to e-learning portals was discussed

  • A proposed talk by Dr N C Gupta, orthopaedic surgeon, on Pain management was considered relevant in the post-Covid scenario

Meeting 13 – 22.09.21 – Promotion

Minutes – the application screening process was continued.

Meeting 14 – 29.09.21 – Promotion

Minutes -  Screening of promotion forms was continued. Dr Rajrani Sharma’s resubmitted form was sent on for further action after her retraction of the article objected to by the university.  

Meeting 15 – 05.10.21 – NAAC preparation


  • To explore possible add-on courses for students.

  • To shift college documents from fibre porta-cabins near the nursery to within the college complex

  • Request urgently for a dedicated IQAC room for secure storage of all important material

  • Request Research Committee to organize an FDP  for faculty progressionin collaboration with IQAC.

  • To encourage MOUs/collaborations  with suitable organisations for student skill-enhancement

  • To provide a dedicated NAAC room for maintaining records systematically

  • Cleanliness drive to remove old posters from notice-boards  

Meeting 16 – 13.10.21 – (Online) – NAAC Preparation

Minutes –

  • An English Language  Lab be set up to assist students language skills, necessary for clearing IELTS/TOEFL exams needed for admission to foreign universities.

  • Initiating vocational courses by collaborating with MSMEs for students benefit

Meeting 17 – 20.10.21 – NAAC Preparation

Minutes –

  • Initiatives for enhancing academic and infrastructural resources of the college

  • Approval given to two add-on courses as per NAAC requirements. ‘Global political economy’ offered jointly by Political science and Economics Depts ans ‘A Practical Introduction to academic writing’ offered by the Economics dept.

  • NAAC requires submission of AQARs for last 5 years (2017-20210. Previous convenors Dr. Prabha Singhal (2016-2017) and Dr. Raghunath Saket (2017-2020 ) to be requested by IQAC to submit annual reports for their tenures within a week.  

Meeting 18 – 16.11.21 – (Online) NAAC Preparation/IQAC events

Minutes –

  • It was suggested that Orientation programmes be held for newly admitted students to inform specially about mentor-mentee group formation

  • To inform new students about the existence and role of Internal Complaints Committee

IQAC report 2021-2022

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